VCCA Home Forums GENERAL DISCUSSION General Discussions VCCA Chat Chapter (members only)

Thanks everyone for helping to move this along.

It was asked what's next to do at this Charter meeting. We should complete Step 4. Which is;

a) Obtain charter members signatures.
b) Set goals and plans for this region.

Let's work on the goals and plans first.

The purpose of this Non-Geographical Chapter called "Chat Chapter" will be.

a) To provide inter-active web based activities and conversation for Vintage Chevrolet enthusiasts who enjoy meeting each other on a daily basis.
b) To provide instant information and assistance to other members in need regarding restoration of Vintage Chevrolets.
c) To provide a meeting place for both National and International VCCA Members who, but not limited to, may not have a Local VCCA Geographical Region that they can attend.
d) To provide all these and more activities that promote participation by an electronic, computer based media in a family oriented content.

If this agenda meets your visions of "goals and plans" then agree or don't agree. Additional goals and plans can be added as we move ahead. The statements above will go into the application package.

If you dissagree with any of the above let us know now so we can change it.

I'm totally at a loss concerning the signatures. There has been many suggestions, all good, including not doing the signatures at all. You guys mull it over again, it's time to get her done!

RayG

Ray,
You are doing a fantastic job of putting this together and keeping it moving. And you certainly seem to have your "stuff" together with regard to the purpose of our chapter. I agree completely with the four stated purposes.
Would these four stated purposes include assistance to the National VCCA in the form of electronic, computer based administrative help? i.e. to provide an electronic member database or roster. I know that's not worded very well, but do you know what I mean? What do you think?
As far as signatures go......it looks like we have 27 members signed up so far. Ray, why not print out a simple form as to what should be said on the signature sheet, post it and give each of the 27 members some specified amount of time to print it, sign it and mail it to you. You then can add them to the application. Then we will have hard copy and there can be no complainin'.
What do you think?

Hey Ray, I just got back on line today. Been in France for the last 3 1/2 weeks. I agree with the slate that you have going right now. Sounds great. Thanks to all for taking on the jobs.
1931sal

Motion 1: I move that we accept the goals and plans as stated by Ray.

Regarding signatures: Is there some specific wording we need to use to accompany a signature? Didn't someone in a earlier message 2(?) weeks or so ago say signatures were unnecessary? Could we find out if they are and if an electronic signature would be accepted? I would think that since we each have password protected access to the site that an electronic signature would be acceptable. It seems to me if it works for such things as some banking transactions it would suffice for our purposes (IMHO).
37Blue

I second the motion. I agree with 37Blue that snail mail signatures should not be required, after all isn't this a 'computer chapter'?

Ray, I don't know if this would work or not, but could you use the 'poll' feature to take votes or to 'accept' or 'not accept' or etc for different questions and stuff?

I agree with all of the objectives for this chapter that you laid out in your post.

You are doing a great job.

Is it "Chat Chapter" (CC) or Chevy Chat Chapter (CCC)? I accume after the name it is "...of the VCCA" is that right?

PS. I sign with an 'X' so you can sign for me...LOL. I have gotten too used to email, I guess.

Ray, Your 02:22PM post of July 26, 2006 is a good statement and should be included in our Records.


I think that if you wish, you could just attach a note that you have enough members that emailed in their written afformations, (whatever that is) that they would sign up for the Non-Geographical Chapter. Then do like Joe Smith suggested (wasn't it to put zeros in the place for signatures?) Send in the fee for the Charter, and let us know where to send our dues. I would suggest at least $10 a year, being due upon joining the Chapter, or as soon as the Chapter is approved. We could use the home or business address of the Treasurer for a temporary Charter mailing address, The officers may from time to time need funds:

(1) For the Charter fee to National
(2) to get membership cards printed and mailed
(3) postage & supplies to comply with the requirements of VCCA for a Region or a Charter.

Most correspondance to members surely can be done here by PMs or by email.

(just My Humble Opinion), for what it is worth...

Just be sure the updated membership list is known to at least the Secretary and the Treasurer, so that at the end of the year (Dec. 31st) a form can be sent to National as per the handbook.

Just keep on 'a doin' what you been 'a doin'

Ray
You have done well and I guess it has been a lot of behind the scenes (keyboard) work.
The purpose of Chapter is no exception.
Louis' idea is probably right but there maybe a few things that require a tree to be damaged.
I think the treasurer should get all financial snail mail and secretary all other. Admittedly the secretary will require a cash float to cover snail mail postage and paper for non CC communications.
Kepi
You are right about the logo situation, just because Kalani is only 12 dont mean he cant come up with the right logo. Kalani fitted in well with the JYD tour and it is good to see he is still interested enough to put his 2cents worth in.
Tony

To answer a few questions;

Louis C.; "Chat Chapter" was approved by our guys here. I'm not sure but the VCCA may officially list it as "Chat Chapter of the VCCA". Or, VCCA Non-Geographical Region No.1, "The Chat Chapter". I don't think anybody knows for sure right now. This is all new to everyone, including me!

Ken48; No, I don't think we should get involved with the electronic roster especially when we want the Board to act in our favor.

Macky; I made up a page for signatures per the "How to start a region" package. We can use it if we have to. I can change the heading on top to read something like "the below listed emails are proof that we abide by the By-Laws of this Chapter and the National By-Laws of the VCCA. I just sent an email to Joe. Joe I hope you get it, Outlook hick-uped when I sent it. Please check and get back to me.

Cash? What cash! Yeah we need to pay a $15.00 filing fee to the VCCA. Membership dues? I think we have to charge something. What it will be is up to the Treasurer and finance committee. (Hey Louis C. what do ya think?)

Ray,
Good thing I'm not trying to do what you're doing.....we'd be in a heck of a mess. Thanks for keeping me straight.

I think 'we' need to figure out what 'we' need (or want) first.

As per MM:

1--So we need $15.00 for the filing fee.

2-- Membership cards? (Maybe we can design a membership card with logo and slogan, etc here on-line so it can be downloaded and printed out by each of us??? Or I or Ray could email the card to each after we design it?? After printing it out each of us could then laminate the card or print it on thicker, glossy paper??? This would go along with our chapter being a computer chapter.) We could make our own letterhead stationary for official correspondence with national also.

3…I don’t know what we will need to “comply with the requirements of VCCA for a Region or a Charter.”. I sure would like to talk (email) with someone who is a treasurer of another region or chapter to get some advice and information.

4-Are we going to have expenses connected with having a private link or what?

?…I need for all of you members to post your ideas on what we will need to spend money on here, please.

Once we figure out what we will need some money for we can figure out the dues. IMHO

Ray, I also need to know what expenses you have incurred with all of your work for us on this.

Does this sound like the way we should go to you guys??

Thanks.

I think the immediate need is--
1) Filing Fee ($15.00)
2) Some amount for postage and other expenses incurred by Ray to date.
3) I think the rest should wait until the chapter is approved.

Do we need to submit as part of the application what the dues will be? If so, can we put in an arbitrary number, perhaps $10 - $15/yr. then change it later if need be?
Otherwise Louis C., you sound like you're headed in the right direction.

That's great Louis C.
I think it's a good idea if we used that Logo that kepi's boy is working on. If he can post it here we all could copy it to our documents and add our names, print it and we have a card. Zero cost!
"Comply with the requirements of VCCA for a Region or a Chapter". I think Mr Wacky is talking about having to send in yearly membership totals and some other formalities like proof that we didn't make a profit this year, purchased insurance for meets, Newsletter postage, etc. The packet suggest that the Newsletter will be the biggest expense.

Lou', my expense so far has been at a couple of six packs. I think I can cover it, but thanks for making the offer!

Ray

Actually the biggest exspense has been my time but my wife will not pay me for fooling around on the computer!
:rolleyes:

I got a suggestion thru email that the VCCA has all of our signatures on file.
If we include a copy of the emails you guys sent to me (I'll send all of them) with the application, that should substitute the signature page.

The membership cards should be sent to the current Chapter membership by the Membership Secretary as proof of membership. This will require some cards to be purchased and the postage to send them.

much of this info should be in the VCCA Handbook that should be sent to the Chapter President (which is named The Director in a normal Region setup.)

Submitted for your approval.
It's a rough and I don't have the slogan.
If you like it I can put more detail in it and or make changes.

Cartunman,

Looks good to me Chat Chapter Brother!


1929 Chevrolet AC International Coach :love:

Your right Mr. Mack! Holy cow, if it's posted here anyone can rip it off.
I had a feeling it was too late for me to be fooling around here. I was just killing time before having to leave for the airport.
Speaking of which...I've now got allmost a full house of in-laws staying with me. My time is going to be limited here for the next week or so.
Things left to do: (Final steps 5,6,7, & 8)
5. Prepare OUR chapter by-laws. (I have a sample to use. It can be scanned and substitute "Chat Chapter" were it applies).
6. Validate charter members. (I made up a list of all our names, VCCA #, and addresses. It should be sent to he National Secretary for validating)
7. Submit application packet to VCCA. (easy)
8. VCCA Board of Directors review and vote. (this part is out of our hands. Keep your fingers crossed).

No's 5 and 6 need to be at the same time. With my schedule right now, I don't think I can wrap it up by the end of next week.
If someone has more time on their hands than I do, I'll scan the documents and email them to you for editing. Do not post the names and address on this web site!
I still have some time this weekend, but I'm out of town starting Sunday, and returning Thursday.
RayG

RAY, Take your time, take care of the family matters. We aren't worried.

ray,

send them to me...I can do the editing for you...


epi

I guess we can compile a list of slogan suggestions while Ray and epi works on the other stuff.

1. My club is just a click away.

2. My chapter is just a click away.

3. My chat is just a click away.

4.

5.

Post your suggestions guys. Thanks.

I like the logo idea, can you do a mock up of the membership card using the logo.

What information do we want on the membership card? Name, chat name, email address, membership number, dates of membership, is this what we want? or more? or less?

Louis C. I really don't like any motto with any "Click away" in it. Sorry........It don't bring to mind or have anything to do with fellowship, preservation, restoration, driving, loveing, or anything about Someone done someone wrong songs, or Mama, or Pickup trucks or railroads or Chevrolets, my favorite subject right after, oh do I need to relay that info too?

How about "Let your fingers do your talking"

MM, I will be happy to add your suggestions to the list. How about 'boot up away' instead of 'click away'?

1. "My club is just a click away."

2. "My chapter is just a click away."

3. "My chat is just a click away."

4. "Let your fingers do your talking."

5. "All Chevy Chat at Chat Chapter"

Dues
If we charged $1.00 per year it would be more then enough to cover the charter fee.
However, if this group wanted to take on the reponsibility of raising enough funds annually to come up with an annual fee to pay the Chief Moderator (What ever Bill Barker's Title), then that is a whole new topic. This Region could offer to take responsibilty for full management of the Chat Room, including expenses.

Something to think about.